Home
Solutions
There’s More to Records Management Software than Just the Platform

There’s More to Records Management Software than Just the Platform

Whether you are adopting new records management software or looking to enhance your current one, you are facing some common challenges. In particular, you need to ensure that your RMS does not store any misfiled information and no records are missing. Otherwise, compliance audits will be a nightmare, the legal department won’t give you a break and users will become frustrated searching for the data they need. Take back control with Netwrix Data Classification. It can automatically classify digital documents, declare them as records consistently and accurately, and route them directly into your records management platform, so you can meet legal and regulatory requirements, increase employee efficiency and finally get home on time for a change.

Request One-to-One Demo

Launch In-Browser Demo

No need to deploy the product

See Netwrix Solutions
in Action

Do electronic records management right, across your entire enterprise

As your organization grows, so does its data — but not the staff that manages it. But requiring users to classify data and declare records manually isn’t a way out of this pickle. You’ll be constantly forced to deal with the aftermath of users just choosing the first option in the drop-down, and you’ll have no way to be sure that records are archived or purged according to the required policies and procedures. You need a better way, and Netwrix Data Classification is here to help.

Can you trust your users to do classification right?

Asking employees to classify data and declare records on their own is not a practical approach — they will inevitably classify some files incorrectly and miss important records while working on their primary tasks, and you’ll suffer the consequences. Netwrix Data Classification has the capabilities you need. It will automatically identify records, both on-premises and in the cloud, and tag them accurately and consistently, lifting the burden from both you and your users.

Can you trust your users to do classification right?

Does searching for the right data slow everyone down?

If your electronic records management software is filled up with unneeded information, such as duplicates or old versions of electronic documents, everyone at your organization will waste time searching for specific records or documents they need. With data classification software from Netwrix, you can automate the process of identifying non-records to facilitate their cleanup, so everyone can be more productive at work.

Do inactive records waste valuable space and get in the way?

Many organizations, regardless of industry, don’t know which records stored in their environment are inactive and don’t have an easy way to find out. Netwrix Data Classification enables you to automatically discover the records that business users no longer work with and move them to your archive. That way, you can retain inactive records while ensuring their quick retrieval for legal requests or historical investigations, and free up storage to create new records.

Do inactive records waste valuable space and get in the way?

Are regulated records disposed of according to their schedules?

You need to make sure that all records are disposed of properly at the end of their lifecycle. Otherwise, you might end up being blamed for compliance failures or legal problems and fines when irrelevant data, such as old versions of contracts, comes up during a litigation process. By assigning specific retention codes to different types of data, Netwrix Data Classification eliminates the hard work of tracking document disposition — even if the records are scattered across your organization — and helps you ensure timely disposal, so you can reduce legal risks and comply with regulatory standards.

Is your records management software putting you at unnecessary risk?

When your records management solution is full of irrelevant data or lacks required records, your organization is at increased risk of reputation damage, financial penalties and legal jeopardy. By feeding your electronic records management system software with the most relevant information, you can regain control, address regulatory and legal requirements, keep your business reputation in great shape, and save yourself time fixing misfiled records.